Data is the lifeline of any organization and hence it is important that it be kept safe and secure. Gone are the days when the paper was the only material businesses had to worry to properly dispose of (data eradication). In the current scenario, data found on old hard drives, memory and storage devices must be properly protected and disposed to avoid consequences such as identity theft, business fraud, lawsuits, brand damage or regulatory non-compliance. We understand that the life span of data is not eternal and there comes a need in a company to dispose of it. In business, you have your share of sensitive data, whether it’s medical records, client records or even employee information. It’s the company’s responsibility to keep this data secure, and if such information were stolen, the company can be held liable or used against them. Keeping this in mind, it is a top priority for businesses to not only secure data but deleting them in a responsible way.
Businesses and organizations have a short menu when it comes to ways of selecting the right way to destroy data. The three options are:
- Overwriting – This refers to covering up old data with new information
- Degaussing – This refers to erasing the magnetic field of the storage media
- Physical Destruction – This refers to employing techniques such as disk shredding to erase data.
If you no longer have the need for certain data on your hard drives, like old employee records or client bills then you may want to delete it. But, businesses often resort to these common mistakes when they carry out data eradication. Read on to understand these common mistakes that will make you feel wiser.
DIY Hard Drive Destruction
Some companies take the route of destroying a hard drive physically assuming that the data is erased. But, what they fail to understand is physically destroying a hard drive only makes some of the data inaccessible. There are plenty of miscreants who are capable and skilled to recover information from the damaged drives.
Deleting Is Not Destruction
Destroying information on hard drives, memory devices or storage devices isn’t as simple as clicking the delete button. In fact, when you delete a file it is not erased. It continues to exist on your hard drive even after you empty your trash. You can end up being a victim of major security breaches such as the recent Collection #1 if you do not erase the data on your storage devices in the right way. If you have a ton of business data that is personal to you, then it is best to hire a professional company who ensures that your data is destroyed safely in a way that the data cannot be recovered by anyone.
Failing to Comply with Industry Standards
If your business handles the client ’s personal information, chances are that you have to follow certain protocols to protect yourself (and your company) from identity fraud nightmares. Key industry laws and regulations include specific government legislation outlined under HIPAA and FACTA. For example, all data destruction has to be documented and stored permanently under the HIPAA. Costly lawsuits can be filed against those who fail to follow these procedures. Ensure that you protect yourself, your company and your client by following the proper protocols.
Surplus Service is the #1 leader in electronics reuse and recycling. We have a dedicated, safe and environmentally responsible ways of dismantling and recycling of e-waste. If you are business or an organization looking for responsible methods of destroying data, get in touch with us today.